BEHAVIOURAL GUIDELINES FOR COMIC CON AFRICA PRESENTED BY REED EXHIBITIONS (PTY) LTD
Reed Exhibitions (Pty) Ltd and Comic Con Africa is committed to ensuring the safety of its fans.
These guidelines will, together with the other obligations imposed on all patrons, ensure that an environment, which is free from harassment or behaviour that would be considered inappropriate for a family friendly environment is created at the Event.
By attending the Event, all fans as well as the Exhibitor and other third parties are bound to respect and agree to these Event’s behavioural guidelines, which are contained below.
These behavioural guidelines may be subject to change and failure to comply with any aspect thereof shall be construed as a ground for eviction from the Event and may also include refusal to any future events.
Reed Exhibitions (Pty) Ltd and Comic Con Africa reserve the right to admission in as far as the Event is concerned and should any person, not act in accordance with these guidelines, admission will be refused.
Any costs incurred by the any person in as far as attending the Event, which will include, but not be limited to entrance fees, stand fees and other sundry costs will be forfeited. Thus, for the sake of clarity, should the any person transgress any of the behavioural guidelines as set out below, he / she / it will be removed from the site with immediate effect.
All patrons hereby indicate and agree to the terms as set out in these guidelines and shall further indemnify Reed Exhibitions (Pty) Ltd as well as Comic Con Africa of any claims that may be instituted against them related to any conduct which are contrary to these guidelines.
All patrons further agrees that he / she / it will not have any claim of whatsoever nature against Reed Exhibitions (Pty) or Comic Con Africa should any third-party institute any claim of whatsoever nature against any patrons, or any family member, any Exhibitor, its employees, sub-contractors, directors or any party associated with the exhibitor.
Reed Exhibitions and Comic Con Africa staff shall have the sole discretion in determining whether the behavioural guideline(s) has been transgressed. Reed Exhibitions and Comic Con Africa expects all visitors, exhibitors and other attendees to comply with South African laws.
Reed Exhibitions (Pty) Ltd as the organizer of Comic Con Africa has a ZERO TOLERANCE POLICY for harassment of any kind, including but not limited to:
· offensive verbal comments;
· harassing or non-consensual photography or recording;
· unwelcome physical attention;
· physical assault and/or battery;
· sustained disruption of Panels, signings and other events;
· inappropriate physical contact;
· lewd behaviour;
· hate symbols; and
· bathroom policing
In relation to, but not limited to:
· national origin;
· gender identity/presentation;
· sexual orientation;
· body size;
· gender presentation;
· religion; and
Hate symbols as well as hate speech of any nature are not permitted at the Event, including as part of cosplay, and Reed Exhibitions (Pty) Ltd and Comic Con Africa will not allow costumes that contain any hate symbols or any forms of symbolism which advocate and purport to be of hate groups, including, but not limited to, historical/comic-related/satirical costumes. Whether a behaviour or a costume violates this policy shall be determined by Reed Exhibitions (Pty) Ltd and Comic Con Africa in its sole discretion.
If any person, including an Exhibitor, engages in any form of harassing behaviour, Reed Exhibitions (Pty) Ltd and Comic Con Africa Staff will take prompt action in any form they deem appropriate, in the given circumstances, including expulsion from the Event. The said Behavioural Guidelines will apply to any person / entity at the Event. Exhibitors, fans (attendees), speakers, guests, professionals, press, staff, volunteers and security personnel shall all be subject to this anti-harassment policy and will be held to the same standards. In the case of employees of Reed Exhibitions (Pty) Ltd or Comic Con Africa, transgression of these guidelines may result in disciplinary action which may lead to summary dismissal.
Any person attending the Event may report harassment to any representative of Reed Exhibitions (Pty) Ltd or Comic Con Africa.
Should any persons be the subject of any form of behaviour not sanctioned by these guidelines, or if any person is witness to such conduct being enforced on any other attendee of the Event, such conduct is to be someone else, immediately brought to the attention of any Reed Exhibitions (Pty) Ltd or Comic Con Africa Staff member, Security Team or a Crew Member. Reports of such conduct may also be made at the Reed Exhibitions (Pty) Ltd or Comic Con Africa's organisers office or information desk.
Reed Exhibitions (Pty) Ltd and Comic Con Africa reserve the right to contact local law enforcement, provide escort, offer a safe place or otherwise assist any person who has been subject to any form of harassment.
All patrons are hereby reminded that Cosplay is not consent.
In the event of any pictures being taken of another Event attendee, permission is to be asked and consent given for such pictures to be taken.
It will be required of all attendees to at all times act in a respectful manner towards other attendees.
Reed Exhibitions’ and ReedPOP's mission is to create a fun, safe, welcoming, awesome event where fans of all kinds can come together. It is our intention that for you to not only have the most amazing weekend ever, but to experience it in an environment where you are safe and accepted.
Identity Document Control
Note that certain panels offer 16+ & 18+ years content. Therefore, get your wristband at the badge exchange with your age verification. Alternatively security may request identity documentation at the workshop/panel entrances.
Prop Weapons Policy
All weapons have to be checked by Reed Exhibitions (Pty) Ltd or Comic Con Africa staff upon entering the Event.
There will be a Weapons Check Station located at the front entrance of the Event. All weapons deemed unsafe by Reed Exhibitions (Pty) Ltd or Comic Con Africa security, will not be allowed into the Event.
Misuse of any prop weapon, such as swinging it in a public area or causing a hazard to attendees, will result in the weapon or prop being deemed unsafe for the Event. Should a weapon or prop be deemed unsafe, it will be removed with immediate effect.
The following items are forbidden at Comic Con Africa:
· Functional firearms (including air soft guns, BB guns, cap guns, paintball guns and pellet guns);
· Electric current emitting devices (including tasers);
· Acoustic or light emitting anti-personal devices;
· Laser pointers with an accessible emission limit of greater than 1mW;
· Realistic replica firearms (including reproduction, fake or toy guns that can be confused for functional firearms);
· Functional projectile weapons (including blow guns, crossbows, long bows, silly string, slingshots, water balloons and water guns);
· Sharpened metal-bladed weapons (including axes, daggers, hatches, knives, kunai, shuriken, swords, sword canes and switch blades);
· Explosives (including firecrackers and fireworks);
· Chemical weapons (including mace and pepper spray);
· Blunt weapons (including brass knuckles, clubs, extendable batons and nunchaku);
· Concealed weapons;
· Hard prop weapons (including props made of metal, fiberglass and glass; and
· Instruments that cause excessive noise levels like vuvuzelas, grenade whistles and grenade horns.
Please note, Reed Exhibitions (Pty) Ltd and Comic Con Africa staff have sole discretion in any matter that it believes may affect public safety or be important to protect the integrity of the Event.
Note: For the Event, any prop that on first glance resembles a real weapon (imitation) must be checked at the weapons check desk upon entry to the Event, to be checked and tagged by Reed Exhibitions (Pty) Ltd or Comic Con Africa staff.
Costuming/Clothing (Applicable to Exhibitors and attendees)
Comic Con Africa (the Event) is a family-friendly event and as such there is an expectation of an appropriate level of dress, including those in costume.
Costumes or clothing must not be overly revealing, must not be overtly sexual or include inappropriate printed language or other elements that would otherwise contravene these Behavioural Guidelines.
If clothes or costumes are deemed unacceptably revealing or otherwise inappropriate, an attendee, which will include an Exhibitor must change clothes or modify his / her costume so that it is deemed acceptable by staff of Reed Exhibitions (Pty) Ltd or Comic Con Africa:
· Costumes cannot promote alcohol, illegal drugs, tobacco, firearms/weapons (or the use of any of the foregoing), any activities that may appear unsafe or dangerous or any particular political agenda or message or pornography; Costumes cannot be obscene or offensive, endorse any form of hate or hate group;
· Costume cannot defame, misrepresent or contain disparaging remarks about Reed Exhibitions (Pty) Ltd or Comic Con Africa or its products, or other people, products or companies;
· Costumes cannot communicate messages or images inconsistent with the positive images and/or goodwill to which Reed Exhibitions (Pty) Ltd or Comic Con Africa wishes to associate; and
· Costumes cannot depict, and cannot itself, be in violation of any law.
We are committed to legal requirements and actively inform our visitors that covered faces are allowed within the framework of Comic Con Africa and within Kyalami Grand Prix Race Circuit & International Convention Centre. However, during the journey and departure you are not allowed due to the current legal situation.
Comic Con Africa reserves the right to ask any attendee to remove any costuming face covering, mask or headwear if necessary for the purposes of identification.
Exceptions will be made for headwear or other clothing of a religious nature. Failure to comply with this will result in immediate removal from the Event.
Remember, naked is not a costume.
Inappropriate Signage (Applicable to Exhibitors and attendees)
Inappropriate signage at the Event will not be tolerated.
Any signage deemed unacceptable by Reed Exhibitions (Pty) Ltd or Comic Con Africa staff must be modified.
Inappropriate signage includes, but is not limited to, crude language, signs that solicit or advertise business or services that have not been agreed to in writing with Reed Exhibitions (Pty) Ltd or Comic Con Africa. Failure to comply will result in immediate removal from the Event.
Safety & Security (Applicable to Exhibitors and attendees)
If at any point you feel unsafe at the Event or that any of the rules have been broken, you are hereby required to inform a volunteer or member or employee of Reed Exhibitions (Pty) Ltd or Comic Con Africa immediately.
Alcohol/Drugs (Applicable to Exhibitors and attendees)
Illegal substances will not be tolerated at the Event. Should any attendee be found buying, using or dealing in any illegal substances or narcotics while at the Event, remediation steps will be taken. If any attendees found to be under the influence of alcohol, illegal or legal drugs and are in any way interfering with other attendees and their ability to enjoy the Event, Reed Exhibitions (Pty) Ltd and Comic Con Africa hereby reserve the right to escort such a party from the premises with potentially even more severe remediation consequences, which may include law enforcement being contacted.
Theft (Applicable to Exhibitors and attendees)
Theft will not be tolerated at the Event. Should you be caught stealing directly from another individual or taking items from any private or public areas of the Event, Reed Exhibitions (Pty) Ltd, or Comic Con Africa, that are not expressly indicated to be free, remediation steps will be taken, including referral to the police if necessary. Automatic removal will also be applied.
Other Crimes (Applicable to Exhibitors and attendees)
Reed Exhibitions (Pty) Ltd and Comic Con Africa does not tolerate the commission or act of any crime not otherwise listed in these Behavioural Guidelines at the Event itself. Any person, including Exhibitors that are caught committing any crime, especially one that may endanger the safety of themselves or other attendees are at risk of expulsion from the Event and further police investigation.
Attendance is at your own risk (Applicable to Exhibitors and attendees)
Attendance at the Event is at your own risk and by entering the Event you agree not to hold its organizer, Reed Exhibitions (Pty) Ltd, partners, subsidiaries or parent companies liable for any damage or distress incurred at a Comic Con Africa event. You further agree and acknowledge that you have read and familiarised yourself with the various disclaimers contained in the Exhibitor Agreement as well as the website, and any other forms or platforms where such disclaimers have been noted.
Responsibilities for lost/theft (Applicable to Exhibitors and attendees)
Reed Exhibitions (Pty) Ltd is not responsible for any loss or theft of property during the Event. It is the responsibility of any person, including Exhibitors who attend the Event, who may incur a loss to notify Reed Exhibitions (Pty) Ltd as well as the police of such property loss or theft as soon as possible.
Individuals under 18. No children or young adults under the age of 18 are permitted in the Event halls during build-up or breakdown hours. Reed Exhibitions (Pty) Ltd recommends all individuals under the age of 18 attend with a parent or legal guardian, and all individuals under the age of 13 must be accompanied by a parent or legal guardian. Individuals under the age of 18 must obtain the permission of a parent or legal guardian before sending any information to Reed Exhibitions (Pty) Ltd, entering any sweepstakes or contests at Comic Con Africa, posting any information on Comic Con Africa.com or related websites, or purchasing any goods online related to Comic Con Africa. The submission of information to Comic Con Africa or the purchase and/or use of a ticket/wristband to Comic Con is a representation and confirmation that you are age 18 or over or have obtained the consent of a parent or legal guardian. If you are the parent or legal guardian if a Comic Con Africa attendee that is under the age of 18, it is your responsibility to check the suitability of Comic Con Africa for any individuals in your party regardless of official age restrictions. Comic Con Africa’s on-site or web-enabled technologies, including but not limited to onsite Wi-Fi, on-site interactive kiosks, and any mobile applications associated with Comic Con Africa (the “Digital Technologies”) are neither directed at nor intended for us by individuals under the age of 13.Comic Con Africa and Reed Exhibitions (Pty) Ltd do not knowingly collect Personal Information from individuals under the age of 13, and if Comic Con Africa and Reed Exhibitions (Pty) Ltd becomes aware that it has inadvertently done so, Comic Con Africa and Reed Exhibitions will promptly delete such Personal Information. If you are under age 13, do not access or use the Digital Technologies unless under the supervision of a parent or legal guardian, and if you are under the age of 18, do not access or use the Digital Technologies without the express consent of a parent or legal guardian.
Comic Con Africa will not allow animals, except for service animals, into the buildings.
Reed Exhibitions (Pty) Ltd and Comic Con Africa reserves the right to change elements of these Guidelines and to make interpretations of the conditions listed above.
Reed Exhibitions (Pty) Ltd will also be the final adjudicator in all disputes, particularly in cases where a fan’s safety may be at risk.
Reed Exhibitions (Pty) Ltd reserves the right to provide the appropriate remedy as a result of any breach of these Behavioural Guideline, including but not limited to expulsion from the Event, referral to the authorities and future bans.