What is Cosplay?

Cosplay is a term that comes from a combination of the words “costume” and “play”. It gives fans a chance to express their fondness for fictional characters by dressing up and acting like their favourite characters.

Over the last four years, cosplay has grown at a substantial rate in South Africa and throughout Africa, allowing South Africa the opportunity to compete at an international standard.

Cosplay originated in the United States of America at the 1st World Science Fiction Convention in 1939.

Cosplay is better known for its Japanese sub-culture links. Japan made it popular with their anime and manga characters and their love of visual expression.

This live-action art form is not limited to Japanese culture and we encourage people of all ages, ethnicity, shapes and sizes to join us and take part in the Comic Con Africa Championships of Cosplay.

2019 Champions of Cosplay Prizes

2019 Comic Con Africa Overall Champion of Cosplay:

  • One (1) VIP Ticket for C2E2 2019 (held in Chicago, USA);
  • R10 000.00 (Ten thousand Rand) Cash;
  • Economy Airfare to Chicago for C2E2 2020;
  • Hotel accommodation for two 2 (two) nights in Chicago for C2E2 2020;
  • Automatic entry into the Final Round of the Crown Championships of Cosplay at C2E2 2020; and
  • A Medal.

2019 Comic Con Africa Champion of the Needlework Division:

  • 2 (two) 4-Day Tickets for Comic Con Africa 2020;
  • R3 500.00 (Three thousand five hundred rand) Cash; and
  • A Medal.

2019 Comic Con Africa Champion of the Armour Division:

  • 2 (two) 4-Day Tickets for Comic Con Africa 2020;
  • R3 500.00 (Three thousand five hundred rand) Cash; and
  • A Medal.

2019 Comic Con Africa Champion of the Construction Division:

  • 2 (two) 4-Day Tickets for Comic Con Africa 2020;
  • R3 500.00 (Three thousand five hundred rand) Cash; and
  • A Medal.

2019 Comic Con Africa Champion of the Masters Division:

  • 2 (two) 4-Day Tickets for Comic Con Africa 2020;
  • R3 500.00 (Three thousand five hundred rand) Cash; and
  • A Medal.
 
  • Please note that if you want to be considered for Cosplay Champion, you have to enter either “Solo or Masters” as well as                 “Construction”.
  • No cosplays that have placed in ANY previous cosplay competition(s) may enter.
  • We will also not be accepting any remakes of cosplays that have placed in any previous cosplay competition(s).
  • Please note that its not guaranteed that you will be judged by the international judges before the finals.
  • Please note that the previous Comic Con Africa Champion of Cosplay(overall winner) will not be eligible to compete for 1 year         and will only again be eligible in 2020.
  • Please note each contestant can only enter 1 (one) cosplay into the Competition. You can enter the same cosplay into multiple       divisions.

 

When and Where?

The Cosplay Contest is to be held on Saturday the 21st of September 2019 and Sunday the 22nd of September 2019 at Comic Con Africa, hosted by Reed Exhibitions and ReedPOP at Gallagher Convention Centre, Johannesburg, South Africa. The finals will take place on the main stage on the 24th of September 2019.

All entrants need to check-in at the GES registration desk in Cosplay Central at any time from the Saturday the 21st of September 2019 and at least 1 (one) hour before their judge slot time.

You can confirm your registration and receive your entry badge at this time.

  • No entry/registrations will take place over the weekend, you must register online! No cash will be accepted on the day!

All entrants, except the Skits Division, will be judged in the judging room in Cosplay Central all-day being Saturday (21st September 2019) and Sunday (22nd September 2019). An email will be sent out to all participants, confirming the judging times a week prior to the Event.

The Skit Division judging takes place on content zone 1 stage in Hall 4 on Sunday (22 September 2019) afternoon (15:00 – 16:00). An email will be sent out confirming the judging order for skits a week before the Event.

The prize giving ceremony will take place on Tuesday the 24th of September 2019 at 14:00. Those who have entered into any division of the contest, please make yourselves available for the prize giving. If you cannot attend the prize giving for whatever reason, please inform the organisers. If you place at the prize giving and are not there to collect your award / prize, you will be contacted after the event to arrange delivery.

  • Please do not contact us via email during the Event as we will not be able to respond to your query. All queries will be dealt             with at the GES Cosplay Booth.
  • Please note that if you pull out of the cosplay competition at any point you will not receive a refund on your entry fee.

 

Eligibility to enter the Contest

 

Eligibility

  • By entering the contest, you agree to abide by the rules herein and the general expo /Event rules as set out by Comic Con Africa, Reed Pop and Gallagher Convention        Centre. We reserve the right to disqualify any entrant for reckless conduct or the non-adherence or transgression of any rules.
  • All participants must obtain their own Comic Con Africa tickets before the Event, tickets are available through Computicket and entrants must be available on                    Saturday and Sunday, the 21st and 22nd of September 2019, for judging and the prize-giving ceremony that will take place on the stage on Tuesday                                        (24th of September 2019). We may make concessions for non-Johannesburg based contestants, however same will be at the discretion of the organisers. Such                    allowances may result in additional costs (such as shipping costs for prizes), which may be for the account of the winner.
  • By registering for the Cosplay contest, you agree to allow GES, its sponsors and Comic Con Africa to use your images, stills and videos, for promotional and                          administrative purposes on any other platform or medium. By entering the said contest, you agree that such images / video material may be utilized without prior            consent or editing. You therefore agree that you hereby willingly consent to such use and that any such use shall not be regarded as an infringement on your privacy        in any manner whatsoever.
  • Staff and members of GES and its sponsors may enter the Cosplay contest as long as their staff duties are fulfilled. Judges, contest administrative staff and direct                prize sponsors may not enter the Cosplay contest.
  • Our volunteer judges are in no way affiliated with GES, its sponsors, the organizer, Reed Pop or Comic Con Africa.
  • The judges’ decisions are final and shall not be subject to any review or appeal.Comprehensive Rules

 

Rules: General

The rules as listed below shall be applicable to Cosplayers who are entering the Comic Con Africa Championships of Cosplay. The said rules shall not be applicable to general cosplayers dressing up for the convention / Event (if you are cosplaying but do not wish to enter the contest, you are free to do so at your own leisure).

  • No cosplays that have placed in ANY previous cosplay competition(s)
  • may enter.
  • We will also not be accepting any remakes of cosplay(s) that have placed in any previous cosplay competitions.

 

  • GES, Comic Con Africa, ReedPOP or the event organisers are not responsible for any cosplayers or their props.
  • Cosplayers need to be responsible and courteous to other expo / Event visitors.
  • Comic Con Africa is a family friendly event.
  • Cosplays may not exceed a PG -13 rating. If you feel unsure if your cosplay meets these standards, please feel free to contact GES for further information.
  • Contestants are responsible for all expenses related to competing in the Comic Con Africa Championships of Cosplay, including but not limited to, all lodging and                travel to and from Gallagher Convention Centre.
  • Entrants must provide a written description that the emcee will read during their appearance on stage. This may describe the details of the costume or provide a               story about the character being portrayed. You may offer details about the construction process, materials, number of work hours spent on the creation, or anything       else of interest that might impress the judges and fans. This description is limited to 100 (one hundred) words and will not be read should it exceed the said number         of words allowed. The content of the description shall be the responsibility of the participant, Comic Con Africa and ReedPOP shall not be held liable or responsible           should the content be inaccurate, defaming or infringing on any copyright laws. The participant therefore indemnifies the organizer, Comic Con Africa and Reed Pop         against any claims that may arise as a result of the content submitted by the participant.
  • Costumes cannot promote sexual misconduct or the incitement thereof, alcohol, illegal drugs, tobacco, firearms/weapons (or the use of any of the foregoing), any              activities that may appear unsafe or dangerous or any particular political agenda hate speech or message.
  • Costumes cannot depict, and cannot itself, be in violation of any law.
  • Please refrain from wearing or using any substances that may potentially interfere with another participant's costume. If you are wearing body paint or make-up,                please make sure it will not come in contact with others. Do not bring anything on stage that could damage the other participants’ costumes. Do not leave anything          on stage at any time before or after your appearance.
  • No nudity. All costumes should provide enough coverage to be worn in public and should be in good taste and appropriate for a family-friendly show. Gore, graphic          violence or other objectionable elements may be grounds for disqualification as determined by the judges or Comic Con Africa Staff. Such decision shall be final.
  • Wings, large props, or large costumes will be allowed, as long as it does not exceed 2.5m (two comma five meters) in height and 2m (two meters) in width.                            If possible, make wings and other parts that form part of your costume detachable. We request that you be safe and aware while on stage.  You will be responsible            for ALL damages to the stage, lighting, technical aspects or any Convention Centre property. You further by entering and participating in the contest indemnify the            organizer, Comic Con Africa and ReedPOP of any damages suffered by you as a result of such participation, including but not limited to injury, illness, allergic                      reactions or death.
  • Your costume must allow for movement with limited assistance.
  • Your costume must not impede your ability to get on and off stage.  Furthermore, your costume cannot be constructed on stage.
  • Comic Con Africa the organizer and ReedPOP reserves the right to cancel, suspend and/or modify the Contest, or any part thereof, if any fraud, technical failures or any other factor beyond Comic Con Africa’s the organizer, or Reed Pop’s reasonable control impairs the integrity or proper functioning of the Contest, as determined by GES SA or Comic Con Africa in its sole discretion. Comic Con Africa reserves the right, in its sole discretion, to disqualify any individual it finds to be tampering with the entry process or the operation of the Contest or to be acting in violation of the Official Rules of this or any other promotion or in an unsportsmanlike or disruptive manner.  Any attempt by any person to deliberately undermine the legitimate operation of the Contest may be a violation of criminal and civil law, and, should such an attempt be made, the organizer, Comic Con Africa and ReedPOP reserves the right to seek damages from any such person to the fullest extent permitted by law. The organizer, Comic Con Africa or ReedPOP’s failure to enforce any term of these Official Rules shall not constitute a waiver of that provision.
  • Limitations of Liability: The organizer, Comic Con Africa and ReedPOP is not responsible for: (1) any incorrect or inaccurate information, whether caused by entrants, typographical errors, printing errors or by any of the equipment or programming associated with or utilized in the Contest; (2) technical failures of any kind, including, but not limited to malfunctions, interruptions, or disconnections in phone lines or network hardware or software; (3) unauthorized human intervention in any part of the entry process or the Contest; (4) technical or human error which may occur in the administration of the Contest or the processing of entries; or (5) any injury or damage to persons or property, which may be caused, directly or indirectly, in whole or in part, from entrant’s participation in the Contest or receipt or use or misuse of any prize.  If for any reason an entrant's entry is confirmed to have been erroneously deleted, lost, or otherwise destroyed or corrupted, entrant’s sole remedy is another entry in the Contest, if it is possible. If the Contest, or any part of it, is discontinued for any reason, the organizer, Comic Con Africa, ReedPOP or any associated Sponsor, in its sole discretion, may elect to hold a random draw from among all eligible entries received up to the date of discontinuance for the prize(s) offered herein.
  • Offensive language of any kind is not allowed—no racial or sexual epithets; no profanity, will be allowed and may lead to removal and immediate disqualification.
  • No sexual activity or contact —real or implied will be allowed and may lead to removal and immediate disqualification.
  • Be clever, not crass! If you think your costume or presentation might be too risqué or offensive, it probably is.
  • If you have a question about your content, please feel free to ask the Cosplay organisers if it is allowable.
  • Contestants may not use stage time to make political, religious, sexist, racist, insulting, or other demonstrations not related to their performance. If this is done it may lead to your removal and immediate disqualification.
  • Providing false information on the registration form could disqualify you. We respect your privacy and won’t use your contact details for anything other than this Event.
  • We reserve the right to close registration at any time or in the event that we reach a maximum capacity of entries.
  • Contest organisers reserve the right to update the rules if needed to abide by external rules or legal implications, as and when brought to our attention.
  • All decisions made by the organisers are final. We (GES, its sponsors and Comic Con Africa) reserve the right to disqualify any entrant on reasonable grounds pertaining to the cosplay rules, conduct, irresponsible behaviour or any other matter we deem plausible
  • The Judges’ decisions are final and winners will be announced during the Cosplay contest show on the main stage, Tuesday between 14:00 – 15:00.

Non-contestant cosplayers need to adhere to the Expo rules which include:

  • Outfits must be family friendly;
  • Weaponry and props must be safe;
  • Cosplayers must respect other cosplayers and expo visitors; and
  • Comic Con Africa is not responsible for the behaviour of its patrons towards cosplayers.

Rules: Weaponry and Special Effects

  • No fire, flame, smoke, fog, dry ice, wind machines, lasers, pressurized gases or liquids, unless pre-approved by both GES and Comic Con Africa’s Fire Marshall may be brought on site or used during the contest. These may only be used for final on-stage performances.
  • No messy substances that are wet, dry, or oily may be used.
  • The use of any bodily fluids (including, but not limited to, blood and saliva) is strictly prohibited for hygiene and health reasons. Any, and all, costumes and props are subject to random checks by Comic Con Africa health and safety officials at their discretion and should such costumes not comply with the aforementioned rules, it may be removed with immediate effect.

Entrants must abide by the following general weapons policy:

  • Whilst walking around the convention / Event, ALL weapons need to be sheathed, concealed, safety tipped or otherwise made non-lethal. This includes fake weapons with sharp points, edges or excessive weighted bulk.
  • You may draw your weapons at the Convention for photos and are required to put them away again for safety reasons.
  • Pointing weapons at anyone not Cosplaying is not allowed, unless they give permission in the case of a photo or video being taken.
  • Weapons may be displayed for photos, video, judging and stage performances without safety measures in place, provided that the person acts responsibly.
  • Weaponry may be confiscated (until end of day) if the organisers receive complaints or feel that the object is a danger to others.
  • Cosplayers are responsible for the handling and safety of ALL props or weapons brought into the expo. Any injuries to other expo-goers will be dealt with severely. We are not liable for any injuries, loss, theft or damage incurred.At the discretion of Security on Site, the following may be allowed:
  • Plastic and Metal Shields;
  • Lightweight Plastic/PVC Props/Light Sabers;
  • Toy guns, as long as they do not look like real ones, cannot function or shoot projectiles and have an orange tip on the barrel. The barrel of all prop firearms must be covered with brightly-coloured caps. Prop bows will be allowed provided that all arrows have soft tips made of foam or cardboard.
  • If any of the above items are deemed unsafe by Comic Con Africa security, they will not be allowed inside the venue. The said items will only be allowed as long as they are deemed safe and will not cause harm onsite to any other parties at the Event.

At the discretion of Security on Site, the following may be allowed:

  • Plastic and Metal Shields;
  • Lightweight Plastic/PVC Props/Light Sabers;
  • Toy guns, as long as they do not look like real ones, cannot function or shoot projectiles and have an orange tip on the barrel. The barrel of all prop firearms must be covered with brightly-coloured caps. Prop bows will be allowed provided that all arrows have soft tips made of foam or cardboard.

If any of the above items are deemed unsafe by Comic Con Africa security, they will not be allowed inside the venue. The said items will only be allowed as long as they are deemed safe and will not cause harm onsite to any other parties at the Event.

The following items are forbidden at Comic Con Africa:

  • Functional firearms (including air soft guns, BB guns, cap guns, paintball guns and pellet guns);
  • Realistic replica firearms (including reproduction, fake or toy guns that can be confused for functional firearms);
  • Functional projectile weapons (including blow guns, crossbows, long bows, silly string, slingshots, water balloons and water guns);
  • Sharpened metal-bladed weapons (including axes, daggers, hatches, knives, kunai, shuriken, swords, sword canes and switch blades);
  • Explosives (including firecrackers and fireworks);
  • Chemical weapons (including mace and pepper spray);
  • Blunt weapons (including brass knuckles, clubs and nunchaku);
  • Hard prop weapons (including props made of metal, fiberglass, PVC, wood and glass);
  • Instruments that cause excessive noise levels like vuvuzelas, grenade whistles and grenade horns;
  • Whips;
  • Aerosol mustard i.e. spray paint cans, aerosol cans, pepper spray, mace etc.; and
  • Drones

Rules: 3D Printing

3D printed props and armour is allowed to be entered into the contest as long as they adhere to the following conditions:

  • The prop/armour needs to be assembled, painted and finished by the cosplayer, if it has been commissioned from a 3D printing company, the cosplayer will have to submit a certificate/letter from the company stating that they only did the printing of the pieces.
  • Cosplayers that own their own 3D printer will be required to submit progress pictures of the cosplay pieces being printed.

Portfolio

As from 2019 Comic Con Africa will be placing portfolios of each contestant that is entering the champions of cosplay on their website before the competition. We will require from each contestant the following:

  • A picture of the contestant in or out of cosplay. This picture does not need to be of the cosplay that the contestant is entering into the competition.
  • A short bio from each contestant no more than 3 (three) sentences.
  • Please note that the name that will be shown on the website is the contestants preferred name. Which you will fill in on the entry forms.

Finals

On the Tuesday the 24th September 2019 the finals will be held on the main stage at 14:00. All those who have taken part in the contest need to be available to take part in the final judging on that day. Below is the procedure on how this will take place:

  • On Monday the 23rd September 2019 the top 5 (five) from each category will be contacted via phone call by one of the GES cosplay Administrators.
  • These top 5 (five) contestants in each category will need to be available for final judging that will be taking place on the main stage at Comic Con Africa on the Tuesday 24th September 2019.
  • You will be required to wear the cosplay that you entered into the competition on that day for the judging and the stage show.
  • You will be required to have a 100 word description of your cosplay that will be read out to the judges and crowd by the MC on the day during the stage show.
  • After this final judging we will go straight into the prize giving.

 

How to enter?

You can only enter online – there won’t be any “on-the-day” registrations, due to the time it takes to process the entries and judging time.

 

  • No cosplays that have placed in ANY previous cosplay competition(s) may enter. We will also not be accepting any remakes of cosplay(s) that have placed in any previous cosplay competition(s).
  • Please note that if you want to be considered for Cosplay Champion, you have to enter either “Solo or Masters” as well as “Construction”.

 

All cosplays entered must fall within one of the following categories to be valid:

  • Pop Culture: Fictional character from any comic book, TV, movie, cartoon or novel. This is not limited to pop culture from the west. It can include characters from Bollywood and Korean Dramas as an example.
  • Gaming: Fictional character from any game from any platform (computer, console, mobile, table-top, card game, etc.)
  • Anime/Manga: Fictional character from any Japanese sub-culture (printed, written or animated). Those doing Korean/Chinese characters from written or animated formats fall under this category
  • Should you choose to cosplay an OC (Original Character). We’ll also need the following from you:
  • Please provide the judges with a character bio and be prepared to explain how your OC fits into a fictional universe.

Divisions

You may enter more than once as long as it’s in a different category or via a separate entry division.

Each entry will be counted separately and will cost an entry fee.

There are 6 (Six) main entry divisions

  • Solo (for the individual, will be considered for Cosplay Champion);
  • Construction (for the individual that just wants to be judged on how the cosplay was put together)
  • Group (for groups consisting of 2 or more people, cannot be considered for Cosplay Champion);
  • Skit (for performers, cannot be considered for Cosplay Champion);
  • Representation (Cannot be considered for Cosplay Champion); and
  • Master (All Master cosplayers to enter this division, will be considered for Cosplay Champion).

Sub-Divisions

After you have chosen which division you would like to compete under you would need to choose which sub division you would like to compete under. This is a new section that has been added in order to create different judging breakdowns for each section.

All judging sheets can be found below so the process is transparent.

  • Needlework Cosplay (Only for Solo and Masters); and
  • Armour Cosplay (Only for Solo and Masters).

Skill Levels

After you have chosen your sub-division please chose which Skill level you would like to compete under.

  • Youth (Under 16’s);
  • Beginner/Novice (Casual);
  • Intermediate (Experienced); and
  • Masters (Semi Professionals and Professionals, this skill level is only available for construction).

Please note that if you want to be considered for Cosplay Champion, you have to enter either “Solo or Masters” as well as “Construction”.

 

Breakdowns

Divisions

Solo Division

  • If entering the Solo Division, you will need to complete the online solo entry form, pay the appropriate fee and register at the GES Cosplay booth at least 1 hour before your judging slot.
  • You may enter more than once in the Solo Division, as long as each entry is with a different costume.
  • You may enter the same costume in the Solo Division as well as the Construction Division and/or Skit Division. Each entry counts as a separate entry and will be subject to separate entry fees and prizes allocations.
  • Solo division scores will still be taken into account Cosplay Champion.

Construction Division

  • If entering in the Construction Division, you will need to complete the online Costume Construction Divison entry form, pay the appropriate fee and register at the GES Cosplay booth at least 1 hour before your judging slot.
  • This is a separate contest that runs alongside the cosplay contest that focuses on the costume construction only.
  • Only handmade costumes qualify and need to be entered by the costume maker.
  • The costume needs to be at least 75% crafted.
  • The creator/maker of the costume may enter their costume whether they are entered into the main cosplay contest or not. Enter using the online form only.
  • The costume will need to be presented and modelled for the judges by the costume maker or a model of their choice. The model will be considered a prop for the purpose of showing off the costume.
  • You will be required to submit beforehand or to bring 1-3 progress pictures to judging.
  • You may enter more than once in the Construction Division, as long as each entry is with a different costume.
  • Construction Division scores will still be taken into account along with the entries from Solo or Masters Divisions scores for the Cosplay Champion.

Groups Division

  • Groups need to assign a group leader who is responsible for the payment and registration of the group.
  • Group leaders will need to complete the online group entry form, pay the appropriate fee(s) and register the group at the GES Cosplay booth at least 1 hour before your judging slot.
  • Each member of the group will need to pay an entry fee. So if the group is made up of 3 people you will need to pay R210.00 for the group.
  • You may enter as a group even if someone in the group has entered the solo, skit, construction or representation contest as well.
  • Groups will be judged as a group and not by individual participants, although each member of the group may be looked at individually during judging
  • Groups may not enter the Construction Division, only as individuals.
  • If one member of the group is disqualified, the entire group may be disqualified.
  • The cost for groups is the same rate as for individuals. Each person in the group will need to pay his/her registration fee. This needs to be paid together as one amount.
  • You will be required to submit beforehand or to bring 1-3 progress pictures to judging.
  • Groups will NOT be considered for Cosplay Champion.

Skit Division

  • Skits are now a separate division and require a separate entry form.
  • Skits can be entered as a Solo or Group.
  • Commissioned or bought cosplays may be entered under this division.
  • If entering in the Skit Division you will need to complete the online skit entry form, pay the appropriate fee and register at the GES Cosplay booth at least 1 hour before your judging slot.
  • If you enter as a group each member of the group will need to pay an entry fee. So if the group is made up of 3 people you will need to pay R210.00 for the group.
  • Skit Division requires you to do a performance as part of your marking criteria.
  • Skits may not be longer than 2.5 minutes for Solo Skit entries.
  • Skits may not be longer than 3 minutes for groups of 2-4 and no more than 4 minutes for groups larger than 4.
  • If you go over the time limit points will be deducted from your final score.
  • Skits will NOT be allowed during the 1-on-1 judging process. They must be entered into the Skit Division and performed on the stage on the Sunday (22nd September 2019) afternoon.
  • Music for a skit needs to be provided in a high-quality MP4 format only, and MP4 format for videos. These need to be email or sent via WeTranser, Google Drive or Dropbox to cosplay@ges-sa.com at least two weeks before the competition. This is so we can insure that the videos/music is working and can be given to the stage managers so it can be played on the day. We cannot accept any videos/music on the day.
  • Please note that you will not lose any marks if you do not have any music or video aspects during your skit.
  • Skits will NOT be considered for Cosplay Champion.

Representation

  • If entering in the Representation Division you will need to complete the online Representation Division entry form, pay the appropriate fee and register at the GES Cosplay booth at least 1 hour before your judging slot.
  • This division has NO skill levels.
  • This division allows those who have bought and commissioned cosplays to enter, though you can also enter this division if you have made the cosplay yourself.
  • The focus of this division is for those who can embody a character. You will be judged on your overall look and how well you can become the character.
  • This differs from skit as you MUST be able to do improvisation in your character as the judges will request you to do specific tasks such as; how would your character act during a plane crash.
  • There is a separate prize for this division.
  • Representation division scores will NOT be taken into account for Cosplay Champion.

Master Division

Those entering under Masters will go through a screening process beforehand. This means that even if you apply to compete under masters you may be moved to a different category. Those who qualify after the screening can then compete under this division.

  • There will be no sub-divisions prizes i.e. needlework, armour and representation. However you will still be required to select a sub-division in order to get the correct marking sheet.
  • There will be some new criteria introduced namely planning/portfolio. Points will be awarded for the quality of prep work and planning that goes into the cosplay. This portfolio should include pictures and details of how you went about designing and creating your cosplay and can also contain information re specific skills or techniques that you used or had to learn in order to complete this cosplay. The portfolio must be submitted in advance (2 Weeks) so as to give the judges time to read through it and prepare for your judging slot. If you do not submit a portfolio you can still compete on the day but you will not get marks for that section.
  • No portfolios will be accepted on the day.
  • At least 90% of the cosplay has to be crafted.
  • If entering in the Master Cosplayer Division you will need to complete the online Master Cosplayer entry form, pay the appropriate fee and register at the GES Cosplay booth at least 1 hour before your judging slot.
  • You may enter more than once in the Masters division, as long as each entry is with a different costume.
  • Master division scores will still be taken into account for the Cosplay Champion.

 

Sub-Divisions

In order to ensure fair judging, we have skill levels.

Please make sure you select the appropriate skill level on your entry form as you will be judged accordingly. If you feel that your cosplay fits into both divisions please select the division you would most like to highlight on the cosplay. i.e if you think the needlework aspects were more detailed or harder to make than the armour aspects select that division.

Needlework Cosplay

  • Cosplays that are 70% sewn/cloth compete under this division.
  • Sewn/Cloth cosplays will contain materials such as cotton, twill, mini matt etc.
  • A unique marking sheet will be created for this division in which the judges will focus on sewing aspects.
  • You can enter this section even if there are armour aspects on the cosplay as long as majority of the cosplay is sewn/cloth.
  • You may enter more than once in the Needlework Division, as long as each entry is with a different costume.
  • Needlework Division scores will still be taken into account for the Cosplay Champion.

Armour Cosplay

  • Cosplays that are 70% armour compete under this division.
  • Armour cosplays will contain materials such as EVA Foam, craft board, cardboard, thermoplastics etc.
  • A unique marking sheet will be created for this division in which the judges will focus on armour aspects.
  • You can enter this section even if there are sewn/cloth aspects on the cosplay as long as majority of the outfit is armour.
  • You may enter more than once in the Armour division, as long as each entry is with a different costume.
  • Armour Division scores will still be taken into account for the Cosplay Champion.

 

Skill Levels

In an attempt to ensure fair judging, we have skill levels. Please make sure you select the appropriate skill level on your entry form as you will be judged accordingly.

The judges have the right to move you to a higher skill level. Though you can not be moved from intermediate up to masters as there is a section requiring a portfolio in masters.

Master (Semi-Professional to Professional)

The Master level is intended for skilled cosplayers with significant to extensive cosplay experience and/or at least one or several cosplay related awards.

  • Professional  actors  and  actresses  or  groups  who  perform  or  cosplay professionally at or outside the convention circuit are required to compete at this level.
  • Professional costumers, tailors, pattern-makers, seamstresses or people who take commissions for creating costumes or other clothing are required to compete at this level if entering the Costume Division.
  • Costumers/crafters with significant experience making costumes may enter this division.
  • At least 90% of the outfit must be crafted.
  • Those competing under Masters must submit a portfolio at least two (2) weeks before hand. This is to allow the judges time to read through the portfolios. Please also note that the portfolio has to be in a PDF format that does not exceed 15mb in size. The portfolio also must not have a lock on it or be password protected as we need to be able to print the portfolios to have available for the judges in the judging room in Cosplay Central on the day so that they may refer back to it.
  • If they are any cosplayers who use the same portfolio for Patreon rewards or any other rewards, please note that we at GES will not hand them out to anyone other than the judges and will not distribute them online or physically to anyone.
  • Anyone who chooses to enter in this division may do so, just please note that there is a screening process beforehand. If you will receive an email stating if you have passed the screening process or not.

 

Intermediate (Moderate)

  • The Intermediate level is intended for people with some cosplay experience that is not a first-timer, novice or youth.
  • Intermediate entrants must have previously entered into at least two Cosplay competition, even if they never won anything.
  • Costume makers with some sewing or designing experience must enter under this skill level for the Costume Division.
  • At least 75% of the outfit has to be crafted or have been altered.
  • Anyone who chooses to compete in this division may do so.

Novice (Casual)

  • The Novice level is intended for first time cosplayers or first time entering into a cosplay contest, who may or may not have cosplayed casually before.
  • Those who have never entered a cosplay contest before or only entered once before and are entering casually.
  • Any group with at least one member who is old enough to NOT qualify for the Youth level, or a Youth group that prefers to compete in the Novice Division.
  • First time costume makers with little to no sewing/crafting experience must enter this skill level for the Costume Contest.
  • At least 60% of the cosplay must be crafted or have been altered.
  • Anyone who chooses to compete in this division may do so.
Youth (Under 16’s)
  • All entrants into this skill level need to be 16 years old or younger on the day of the competition. This includes group entries.
  • Parent may assist small children during the event but may not interfere with the judging process and will not be considered as part of the entry.
  • For the Costume Contest, any youth under the age of 16 on the day of the competition who have made at least 50% of their costume on their own (if an adult created the costume, the costume is entered under the Adult's skill level).

The Judging Process and Marking Sheet

Entrants are required to be present on the Saturday (21st September 2019) and/or Sunday (22nd September 2019) for judging. Judging will take place throughout the day on Saturday (21st September 2019) and on Sunday (22nd September 2019). You will be required to book a slot for your time with the judges (as per registration form). If you miss your judging session, you may be disqualified. Judging sessions may run late, if so, you are required to wait.

  • No cosplays that have placed in ANY previous cosplay competition(s) may enter.
  • Please note that if you want to be considered for Cosplay Champion, you have to enter either “Solo or Masters” as well as “Construction”.
  • We will also not be accepting any remakes of cosplays that have placed in any previous cosplay competition(s).

All judging, except skits, will take place by an independent panel in a semi-private setting on a 1-on-1 basis. Skits judging will take place on the stage. Please note that any entry may be reclassified by the Judges if they feel it is appropriate.

Entrants will need to schedule their time with the judges by booking a slot online when registering. You will be notified by email to confirm your slot prior to the event.

On the day:

  • When arriving for your slots on the day, you will be allocated on a first–come, first-served basis.
  • You will need to be dressed and ready 1 hour before your judging slot.
  • If you miss your time slot, we cannot guarantee time to reschedule and you may forfeit your entry.
  • Judging slot times may run late. We will do our best to avoid delays but should they happen, you are required to wait in the designated area until you are called upon.

 

Marking Sheets

Solo Divisions

Needlework Division

Below is the marking sheet for the Needlework Division. Those who have entered under Novice and Intermediate will use this sheet.

Judging Criteria

Score

 Neatness

10

 Construction

10

 Fit

10

 Character Portrayal

10

 Overall

10

 Total

50


Masters needlework will have a similar marking sheet except there will be a section for portfolio making the total out of 50 for Masters.

Armour Division

Below is the marking sheet for the Armour Division. Those who have entered under

Novice and Intermediate will use this sheet.

Judging Criteria

Score

Neatness

10

Construction

10

Finishes

10

Character Portrayal

10

Overall

10

Total

50


Masters armour will have a similar marking sheet except there will be a section for portfolio making the total out of 50 for masters.


Construction Division

Below is the marking sheet for the Construction Division. Those who have entered under Novice, Intermediate and Masters will use this sheet.

Judging Criteria

Score

Neatness

10

Construction

10

Techniques

10

Overall

10

Total

40


Youth (Under 16’s) DivisionRepresentation Division

Below is the marking sheet for the Youth Division. Construction will not be taken into consideration for the youth.

Judging Criteria

Score

Presentation

10

Character Portrayal

10

Overall

10

Total

30

Representation Division

Below is the marking sheet for the Representation Division.

Judging Criteria

Score

Presentation

10

Character Portrayal

10

Overall

10

Total

30


Group Division

Below is the marking sheet for the Group Division.

Judging Criteria

Score

Neatness

10

Construction

10

Group Presentation

10

Character Portrayal

10

Overall

10

Total

50

Skit Division

Below is the marking sheet for the Skit Division.

Judging Criteria

Score

Outfit/Cosplay

10

Presentation

10

Entertainment Value

10

Character Portrayal

10

Overall

10

Total

50

For a complete breakdown of what the judges will be looking at please refer to the marking booklet.

 

Marks

Your marks as well as judges feedback will be made available one (1) week after the Cosplay Competition and will be available for you to receive at any point for up to one (1) year after the event.  You can request your results by emailing which competition you would like your results for, your name and entry number to cosplay@ges-sa.com

Please note that we do not provide the judges names on the feedback and results and no contestant is allowed to contact the judges after the competition to dispute their results. All enquires/disputes will be handled by GES and you can email cosplay@ges-sa.com if you have any complaints or comments.

 

Prizes

Cosplay Champion prizes as listed on page 2. Please note that the Cosplay Champion will be representing Comic Con Africa at the C2E2 Crown Championships of Cosplay in 2020. The winner will need to adhere to C2E2’s Cosplay rules and regulations.

  • Prizes will be awarded for each division namely: Needlework, Armour and Masters as mentioned on page 2.
  • There   are   separate   prizes   for   the   Skit   Division, Representation Division, and Masters.
  • Winners will be picked out of various skill levels such as Novice and Intermediate for the Needlework Division and Armour Division.
  • Additional prizes have not as yet been confirmed and will be announced at a later date.
  • Youth Division and Representation Division will receive the lower value in prizes.
  • If a group should win, one prize will be awarded, and it will be up to the group how to divide or share it among themselves. No additional prizes will be awarded to groups.
  • Cosplay Champion is the total highest marks from Needlework Division and Armour Division (Novices and Intermediate contestants are considered for Cosplay Champion) and Masters. Those who have entered Masters will have the portfolio marks removed from their total mark when considered for Cosplay Champion.
  • If you place you will not be eligible to win any of the other prizes.
  • Each entrant is only eligible to win one prize.

Below is a breakdown of the prizes:

 

As a way to encourage cosplayers we will also have the following certificate prizes:

  • Best Wig
  • Best Prop
  • Best Newcomer
  • Green Leaf (Best use of recyclable materials on the cosplay)
  • Most Creative Techniques
  • Judges Favourite

Stage Show

Only Skit Division entrants will be allowed on the stage to do their skits on the Sunday. All other cosplayers will not be allowed on stage unless called upon to accept an award or are a finalist. The stage will be made available for cosplayers on Saturday afternoon for them to do a run through and do stage marks to prepare for the stage performance on Sunday.

Those performing are to gather behind and to the right of the stage by 14:30 while spectators need to be seated by 15:00. If the contestants are not by the stage 14:30 you may not be able to compete as we will remove you from the line up with music/videos etc. and it may be difficult to read you. Please make sure you arrive on time.

Stage Rules are as follows:

  • You  won’t  be  able  to  change  the  lighting  or  stage  layout,  so  prepare accordingly. Stage layout will be communicated with entrants as soon as it has been confirmed.
  • Respect other cosplayers partaking in the ceremony and that need to get to the stage.
  • Although we do our best to make the stage show run smoothly, mistakes and errors do happen. We rely on 3rd parties to assist with the event. We appreciate your understanding.
  • No  jumping  on  or  off  stage—please  use  the  officially  designated  stage entrances and exits.
  • When called up to perform or receive a prize, please follow instructions and remember to pause for photos and videos before leaving the stage.
  • In the event that you are unable to collect your prize, you will be contacted after the event to arrange delivery.
  • The use of smoke machines, liquids, confetti and fire are prohibited on stage and in the venue.

Finals

On the Tuesday the 24th September 2019 the finals will be held on the main stage at 14:00. All those who have taken part in the contest need to be available to take part in the final judging on that day. Below is the procedure on how this will take place:

  • On Monday the 23rd September 2019 the top 5 (five) from each category will be contacted via phone call by one of the GES cosplay Administrators.
  • These top 5 (five) contestants in each category will need to be available for final judging that will be taking place on the main stage at Comic Con Africa on the Tuesday 24th September 2019.
  • You will be required to wear the cosplay that you entered into the competition on that day for the judging and the stage show.
  • You will be required to have a 100 word description of your cosplay that will be read out to the judges and crowd by the MC on the day during the stage show.
  • ·         After this final judging we will go straight into the prize giving.

Additional Information

Payment

Please note that if you would like to cancel your entry from the cosplay competition at any point you will not receive a refund on your entry fee.

  • Please note that there is an entry fee of R70.00 to compete in the Comic Con Africa 2019 Cosplay championship, should you wish to make a cash deposit please note that the fee is R75.00.
  • You will need to pay for each division you enter. For example if you enter Solo, Representation and skit you will need to pay for all three of them so your total will come to R210.00.
  • Each member of the group will need to pay an entry fee. This applies to those who have entered the Group Division or have entered skit with a group. So if the group is made up of 3 people you will need to pay R210.00 for the group.
  • We do NOT accept CASH at the registration tent on the day.
  • You can pay via EFT payment directly into our account. Payment needs to be made no later than Saturday the 31st August 2019 to give sufficient time for the deposit to clear. Please send the proof of payment to cosplay@ges-sa.com once payment has been made.
  • Please note all payments must be done before the 31st August 2019, if we have not received your payment or proof of payment by this date you will not be allowed to compete.
  • We accept cash deposits; you must include the cash deposit fee.
  • Gaming Entertainment Solutions Nedbank, Greenstone Branch Code: 102210 A/C: 1077626126, Business Current Account, Ref: CCA19 + Your Name

▪    Please email your proof of payment to cosplay@ges-sa.com

Expo Queues, Overcrowding and Overheating Warning

GES and Comic Con Africa cannot guarantee entrance and queue times. It is the participant’s responsibility to arrive early and make the necessary arrangements.

Please note that Comic Con Africa will not be allowing any pass outs. Pass outs will only be granted in case off an emergency.

  • The fire marshal may close the expo doors at any time due to crowd limitations regardless if you have a ticket or have already been inside the expo.
  • The expo has outside feature areas! Please ensure that your cosplay outfit has adequate ventilation and is easy enough to remove if needed. Drink plenty water and keep yourself cool. Also, please make sure you apply sunblock and bring an umbrella.
  • There will be limited changing rooms available. It is recommended that you arrive at the expo in full or most of your costume.
  • The Expo provides emergency medical facilities.

General Cosplay Expo Guidelines

We, as GES, fully ascribe to the "Cosplay is NOT Consent" manifesto, and will endevour in our capacity, to advertise this etiquette. GES, our sponsors and Comic Con Africa are not responsible for expo-goers and their behaviour towards cosplayers.

  • Please stay alert and use the buddy system.
  • Be firm but remain calm in situations out of your comfort zone.
  • Speak up! Tell convention goers to stop or move away if they are disrespecting your personal space. Explain that their actions are not acceptable.
  • Communicate with expo-goers / visitors and other Cosplayers.
  • Respect other Cosplayers and expo-goers. This goes a long way to them respecting you in return.
  • Expo-goers can be misinformed about Cosplay so educate them in a calm and respectful way.
  • Expect strange questions, photos, people wanting to touch props and looks from the expo- goers. This is normal and we encourage interaction with expo-goers, unless of course lines are crossed.
  • Remember to buddy-up! We don’t recommend that you wander around the convention alone. Have your friends, family or fellow Cosplayers back you up.

Please note that Comic Con Africa has a strict “Cosplay is Not Consent Policy”.

Harassment of any kind, including stalking, deliberate intimidation, unwelcome physical attention, physical assault and battery, will not be tolerated at Comic Con Africa. If it's illegal outside the venue, it's illegal inside the venue. Harassment is grounds for removal from the show without refund as well as potential legal action. We want Comic Con Africa to be a safe, open and accepting environment for all fans. If you are a victim of harassment at the show, please contact the Comic Con Africa Organisers office immediately.

Stay safe, have fun!